Cincinnati Public Schools is monitoring the COVID-19 situation closely, with the Cincinnati Health Department, Cincinnati Children's Hospital Medical Center, Interact for Health and other community partners. Together, we are creating a responsive approach to reopening our schools in a safe and healthful manner.
The safety of our employees and students is of the utmost importance. We have created an Employee COVID-19 Guide to highlight key elements of our plan to help ensure that our safety protocols are communicated, understood and followed.
Information in this Guide is current as of August 5, 2020. We will update as needed based on local, state and federal guidance.
Please take the time to read through this Guide.
COVID-19 Illness Hotline Team Ready to Help
Cincinnati Public Schools' COVID-19 Illness Hotline Team is focused on helping with all things pertaining to the pandemic within CPS.
The Hotline Team, part of CPS' Environmental Health and Safety Department, answers calls from 7 a.m.–10 p.m. Monday–Friday, helping supervisors, principals, employees and parents with COVID-19 questions.
Team members are experts on CPS' procedures on reporting illness, helping supervisors navigate through COVID-19 cases, and answering general COVID-19-related questions.
Reach the Hotline team at (513) 363-0527. Please dial the full phone number even within the CPS network, as there are audio issues if only the extension is dialed.
Immediately report safety violations seen in CPS buildings to CPS by calling: (513) 363-0671
- CPS COVID-19 Cases
- Staff Daily Safety Reporting Form
- Reporting Process for Confirmed COVID Cases
- Back-to-School Update Letter to CPS Staff
- Employee Frequently Asked Questions
- Mandatory COVID-19 Testing for CPS Employees
- COVID-19 Scenarios Quick Sheet
- Employee Town Hall Meetings
- Follow updates
Cloth Face Coverings
According to Board Policy 5321, all persons entering inside a school or building owned or controlled by the district are required to wear a facial covering over the individual's nose and mouth (mask). The requirement to wear a mask applies to all students and staff, and all other persons entering district schools or buildings. The requirement applies even when students are sitting at their desks in the classroom — administrators and teachers should develop opportunities for students to safely take mask breaks periodically throughout the school day.
- Governor DeWine Issues Statewide Mask Order, Travel Warning
- Memo from Legal Counsel on Personal Travel During COVID-19
- ODH Travel updates
- CDC Travel updates
If a CPS employee becomes ill with COVID-19-related symptoms:
CPS' Environmental Health and Safety Office is providing guidance and protocols for supervisors and employees about reporting COVID-19-related illness and returning to work. The information is based on guidance from the federal Centers for Disease Control, and the Ohio and Cincinnati health departments.
Employees must be signed in to their CPS Google accounts to access these required documents.
- Supervisor Procedures for Employee Reporting Sick or Exposure (COVID-19 related)
- Decision Tree for COVID-19 Exposures and Symptoms — Supervisor Principal Checklist
- Employee Return To Work Instructions — COVID-19 related
- Confirmed Case Protocol
Medical Plan FAQs
The Families First Coronavirus Recovery Act (FFCRA) leave provision expired on December 31, 2020. Beginning January 1, 2021, staff needing to take leave due to COVID-19 related reasons will need to use their accrued leave to remain in an active pay status.
If you need to take a leave of absence due to a COVID-19 related reason, please follow the CPS' COVID-19 protocol by informing your supervisor and contact the Benefit Department to request a Leave of Absence form.
Staff who cannot return to work due to being diagnosed with COVID-19 or advised to self-isolate/quarantine.
Leave through The Families First Coronavirus Recovery Act expired December 31, 2020. Staff diagnosed with COVID-19 or advised to self-isolate/quarantine must use their sick leave to remain in active pay status.
Staff who cannot report to work due to child care reasons related to COVID-19.
|The child care leave that was available through The Families First Coronavirus Recovery Act also expired December 31, 2020. Employees can request an unpaid leave of absence to address their child care needs. The leave of absence cannot be taken intermittently, it must be continuous.|
Staff who cannot report to work due to being in a vulnerable population for COVID-19.
Staff who are in a vulnerable population for COVID-19 are eligible to take an unpaid leave of absence.
Staff who cannot report to work until they receive the COVID-19 vaccine.
Individuals who cannot report to their building until they receive the COVID-19 vaccine are eligible for an unpaid leave of absence.
Staff requesting remote work due to COVID-19 related reasons (For Mondays only, please see Question Number 4 in the FAQ.)
Employees must receive approval to work remotely. The need to work remotely will be reviewed on a case-by-case basis. Please note that it is the expectation of the District that staff report to their assigned building(s).