Employee Frequently Asked Questions

Answers to Employees' Frequently Asked Questions

Read the Employee Town Hall FAQs

What safety protocols will be followed for students and staff in buildings?

CPS' safety protocols are outlined in the Employee COVID-19 Guide, posted on MyCPS.

How do employees report health and safety violations?

Call 363-0671 to report violations of CPS’ Safety Protocols seen in Cincinnati Public Schools' buildings.

I have a lot of COVID-19-related questions. Where is best place to go?

Go to Employee COVID-19 Information on MyCPS, the CPS employee website, for up-to-date information about COVID-19 employee questions. You must be signed into your CPS google account to access the information.

I have questions about employee leave options and how they apply to me. Who should I contact?

Leave options for CPS employees are as follows:

  • Employee is sick with COVID-19 — CPS sick leave; Families First Coronavirus Response Act (FFCRA), 10 days paid at 100 percent pay
  • Caring for person with COVID-19 — CPS sick leave to care for immediate family member; Families First Coronavirus Response Act (FFCRA),10 days paid at 66 percent pay
  • Caring for child home from school or daycare — Extended Family and Medical Leave Act (FMLA) for up to 12 weeks at 66 percent of pay; employer permission required for intermittent leave
  • Employee is in a vulnerable position — Some employees are eligible for paid sick leave with appropriate documents

Employees also may contact Keith Grace, CPS' Benefits Manager, or Stephanie Woods, Benefits Specialist. Or, visit the Employee COVID-19 Information on MyCPS, the CPS employee website. 

Are CPS employees required to take COVID-19 tests?

Yes. To ensure the safest environment possible in CPS workplaces, we are requiring all employees to be tested for COVID-19 by September 4, 2020.

You may seek testing from your health provider or visit one of several free testing sites set up for CPS employees only.

Details are found here.  

How far back are we accepting a negative COVID test?

June 1, 2020

What do I do with the results of my COVID-19 test?

Test results must be submitted by September 4, 2020. Please submit verification that your testing was completed and the results were negative to:

  • Email the results. On the email's subject line, please enter "Testing Verification."


  • Deliver to the Education Center, 2651 Burnet Ave., Cincinnati, OH, 45219. There is a locked mailbox, labeled Customer Care Center Drop Box, to the left of the entrance doors. Please write on a sealed envelope "Testing Verification."

Will my out-of-pocket costs for COVID-19 testing be waived?

Yes. Your copays, coinsurance and deductibles will be waived until September 20, 2020, for the diagnostic test and any associated visits (doctor’s office, urgent care center or telemedicine) related to COVID-19.

What should I do if I don’t feel well?

Employees should stay home if they are sick, and report their sick leave to their supervisor by following proper reporting procedures.

What if I start feeling sick while at work?

Employees who become sick during the work day or who have symptoms when they arrive at work will be sent home and asked to contact their supervisor to report their illness.

Will all school-based employees report to buildings as planned the week of August 17?

Yes. For at least the first two weeks of the school year, we are asking all employees to be in their assigned buildings. This helps to facilitate collaboration between staff, especially within classrooms. It also allows everyone to become familiar with the health and safety protocols that have been put into place.

Will all employees report to buildings for the entirety of the first five weeks of distance learning?

As of August 12, we are in discussion with stakeholders, including CPS' labor unions, about whether or not all employees will report to their buildings. We will have an update soon.

How will we ensure the integrity of MAP tests if they are taken virtually?

Teachers will proctor tests via Google Meet, just as they would in person.

When will teachers receive their contracts for the year?

Contracts will be provided by the end of August.

Does attendance have to be taken each day? What if high school students have jobs? What if younger students need help from parents who are working at the time of the class meeting?

Per Ohio rules, attendance must be taken each school day. If a child is unable to log in to join a Google Meet session, we are willing to work with parents to try to be flexible. Parents should contact teachers directly to discuss options.

Will paras receive laptops for periods of distance learning?

We will be in the buildings for the first two weeks of school. Beyond that, we are exploring options that include access to technology. We are working with various stakeholders and will provide more information once finalized.

Will teachers get lunch breaks if students eat in the classrooms?

Teachers will be with students during their lunch break, and then we will make sure that teachers can take breaks at different times.

What if students don't wear masks?

We are in the process of finalizing our mask policy, which will be shared when approved.

How often will cleaning kits in classrooms be replenished?

CPS has a process in place for requesting additional cleaning supplies within each building. When a classroom needs more, the supplies can be requested. Staff will not need to bring in their own supplies.